Executive Personal Assistant

JOB DESCRIPTION

Our tourism consultancy, development and investment office is looking for an accomplished and ambitious PA to join their team as PA to the CEO and Senior Partners. This role will also involve some ad-hoc support to Board Members.

With over 3yrs of solid experience within such a role and minimum a degree in business or administration [or similar qualification no less than a second upper], you will bring with you an unparalleled level of ‘attention to detail’, near zero level or error and an ability to think on your feet.

 

Main duties and responsibilities

• Extensive diary management across time zones.
• Complex travel arrangements, utilising both commercial and private flights.
• Making bookings and reservations, sometime last minute.
• Coordinating with the Board of Directors and the CEO.
• Liaising with management team to ensure calendars align.
• Managing the CEO’s residence in Ghana and UK.
• Bill paying, invoicing, budgeting and basic bookkeeping.
• Events management
• Helping with administration for the CEO’s business affairs
• Recruiting for staff
• Project management and research
• Personal shopping
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments and managing Junior PAs access to the managers/executives.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Conducting research on behalf of the manager.
• Organising the manager’s personal commitments including travel or childcare.
• Previous PA experience supporting c-suite level/senior leadership.
• Experience of reporting and data management.
• Ability to navigate complex situations with diplomacy
• Ability to produce quality presentations and briefing packs.
• Exceptional attention to details and planning skills, with proven ability to multitask.
• Good level of literacy, IT and numerical skills.
• Excellent organisation skills and good capacity to keep track of all actions.
• Ability to work under pressure and coordinate projects.
• Ability to build relationships with people at all levels.

What we would like from you…

• Behave in line with our company values – Integrity, Caring and Quality
• Previous experience operating as PA to Director, Managing Director, Executive or Senior Management
• Diary Management for Senior Management
• Previous experience of full administration support
• Meeting bookings and minute taking
• Managing multiple inboxes Excellent command of written English
• Excellent Administration skills
• Excellent knowledge and use of systems including of Microsoft Office, PowerPoint, Word and Outlook
• Ability to use discretion, tact and integrity throughout their approach to work
• Proactive and forward-thinking to anticipate preparatory actions required
• Excellent communication skills
• Organised with the ability to manage multiple tasks to tight deadlines
• Attention to detail
• Curiosity and appetite for learning and change
• Good relationship building, in particular with finance team, other location office teams and internal PA network and regular external contacts
• Excellent stakeholder management skills

Some Benefits: [terms and conditions apply]

– Opportunity for growth and career advancement [continuous advanced training and certification after 6 month probation]
– Company car pickup [within specified coverage zone from office after month 1]
– Lunch [after week 1 test]
– Company mobile phone/data and laptop [where required]
– Discounted UK shopping [after 6 months’ probation]
– Discounts at our restaurants and other service outlets [after 6 months’ probation]
– Healthcare [New Legon hospital after month1]
– Equity share program [after 3yrs exemplary service]
– 30 days holiday (inclusive of recognised national holidays specified by the company)
– ETC.

SALARY – Ghc3000 – 4000 Gross

If you match the skills and experience required and want to know more. Apply now!

 

HOW TO APPLY:

To apply for this position, upload the required documents pictures and documents below in the following order:

1- A passport picture or a head shot of yourself

2- A full body picture of yourself

3- A cover letter of not more than 250 words.

4- Your CV

5- Your certificate. (Ex: HND)

 

NOTE:  Our online test of 90 minutes must be completed after sending your application.

Upload in the following order:

1- A passport picture or a head shot of yourself

2- A full body picture of yourself

3- A cover letter of not more than 250 words.

4- Your CV

5- Your certificate. (Ex: HND)